• Check that you have attached the correct documents and the correct versions of these documents. You may need to open them from the email to do this. Communication with clients, colleagues and other institutions is an active part of lawyers` job, and sometimes the first email you write to a client determines whether or not they are willing to accept your firm`s services. Follow this guide to write the perfect first email to protect your customers. Email remains the most powerful means of communication for lawyers. To make sure your posts are read: write a meaningful subject line, keep it concise and limit legal language, mention if you use attachments, create templates, check your grammar, and improve your email signature. If necessary, be less formal. Use first names if you can. Write with your real voice, not an abstract idea of what you think a lawyer or businessman looks like. Reminding yourself that you are a human and not an emotionless robot will help get things done. (1) The introductory paragraph indicates the client`s problem, specifies the legal issue on which the client seeks advice and gives the author`s conclusion.
Now you are ready to go out with your Outlook and sweaty palms and write an email for yourself! If you need a great overview of the above tips in action, all these tips can come down to this boring and junior employee email: • Attached you will find. When you attach something to your email, it`s almost a legal requirement that you use the phrase “Find attached (document name)” or “Please find attached (document name)”. Additional deviations will not be tolerated. Review your email. Check that you have used “your”, “there” and “he” correctly – an art that is disappearing, but still worth something in this profession. Make sure you haven`t written “u” or “thru” – only partners and senior partners are allowed to do this. Look for that little red wavy line that reminds you that you don`t know how to spell the word “separate” correctly. Studicus: If you don`t trust a computer, you can always enlist the help of a team of professional writers who are more than willing to meet all your writing needs. 10. Don`t hide behind emails. My main rule of email etiquette is not to write anything in an email that you wouldn`t personally tell the recipient. Email is easy to hide behind.
My recommendation is not the same. When I write a “violent” email to someone, I never enter the recipient`s email address provided in the “To” field in case I accidentally send the email before intending to do so. I also record intrusive emails and proofread them the next morning to make sure I still want to send them. In most cases, these designed violent emails are never sent, and I can`t tell you how many times I`ve been relieved later that they weren`t. Finally, add the recipients. I suggest you don`t add email recipients to your email until it`s ready to go so there`s no accidental sending before it`s done, and there`s an extra step where you can be reminded that you forgot to add a subject or attach an attachment. Email has a bad reputation these days for many reasons. It`s permanent (i.e. it doesn`t self-destruct like Snapchat), it`s not a good mobile communication solution, it takes too long, there`s too much, it`s full of spam, etc. But I love email for many of these reasons (not spam stuff, of course). For me, these are not bugs, but features; They are exactly what makes email a useful business tool.
Emails SHOULD take time to write. You don`t want to spontaneously assemble it on your phone. Emails SHOULD stay and be traceable so you can find important conversations. Luckily, if you learn how to write emails correctly, you can really make it work for you. How do you do that? If you want to add a touch of professionalism, always make sure to add your email signature. The signature should include more than your name to positively grab the reader`s attention. The signature should look informative, short and always professional.